Dear Members, 

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of Water Polo WA will  be held on Saturday 12 October at 11.30 am at Melville Water Polo Club upstairs clubrooms, Bicton. 

In addition, this notice carries an intention to propose a special resolution under rule 11.3 of the Water  Polo WA constitution to alter the Constitution at the above noted AGM. The purpose of the alteration  is to align the Water Polo WA Constitution with the National Integrity Framework principles and clarify  existing provisions. In accordance with section 51 of the Associations Incorporation Act 2015, the resolution will be passed if there is a quorum and it  is supported by the votes of not less than three fourths of the Members present, in person or by proxy,  and eligible to cast a vote at the meeting. 

Motions for consideration at the AGM Close 9.00am 28 September 2024 

AGENDA: 

• Welcome address by the Chair 
• Confirm and approve minutes of the 2023 AGM. 
• Receive and adopt the audited financial statement for the year ending 30th June 2024
• Consider & approve the appointment of Auditors for the year 2024/2025 
• Receive annual report by Chair/CEO 
• Election of board members to Water Polo WA 
  • Anouska Barnes 
  • Leanne Kelly 
  • Danielle Woodhouse 
• To confirm or vary the fees and other amounts (if any) to be paid by members as determined by  board  
• Special Resolution 
  • In accordance with Rule 11.3 (b) (iv) the WPWAI Board proposes to the Annual General Meeting  amendments to the Constitution as set out in the Explanatory memorandum attached to this notice  of meeting. 
• General business. 
• Thank you and close.

11.4 Proxies 

(a) Subject to rule 11.4(b), an ordinary member may appoint an individual who is an ordinary member  as his or her proxy to vote and speak on his or her behalf at a general meeting.  (b) An ordinary member may be appointed the proxy for not more than one other member.  (c) The appointment of a proxy must be in writing and signed by the member making the appointment.  (d) The member appointing the proxy may give specific directions as to how the proxy is to vote on his  or her behalf.  

(e) If no instructions are given to the proxy, the proxy may vote on behalf of the member in any matter  as the proxy sees fit.  

(f) If the committee has approved a form for the appointment of a proxy, the member may use that  form or any other form — 

          (i) that clearly identifies the person appointed as the member’s proxy; and  

          (ii) that has been signed by the member.  

(g) Notice of a general meeting given to an ordinary member under rule 11.3 must —

          (i) state that the member may appoint an individual who is an ordinary member as a proxy for  the meeting; and  

          (ii) include a copy of any form that the committee has approved for the appointment of a  proxy.  

(h) A form appointing a proxy must be given to the CEO before the commencement of the general  meeting for which the proxy is appointed.  

(i) A form appointing a proxy sent by post or electronically is of no effect unless it is received by the  Association not later than 24 hours before the commencement of the meeting. 

3.8 Voting rights of members  

(a) Each ordinary member has one vote at a general meeting of the Association, unless rule 3.8(b)  applies to that ordinary member.  

(b) If, at the time of a general meeting of the Association, an ordinary member is a Premiership Club,  then that ordinary member has three votes at that general meeting.  

(c) Associate members may attend general meetings of the Association but have no votes.  (d) Ordinary members must vote via their delegates.  

(e) Ordinary members are only entitled to exercise their voting rights if all fees payable to the  Association have been paid as at the date that the notice of meeting is issued.